Human Resources Administrator - N/A10678
Code/Reference:
N/A10678
Applications accepted until:
2020-03-26
Number of Openings
1

Location:

Sandton

Job Purpose:

Responsible for providing an efficient human resource administration and record keeping service to the business. Working as part of the Human Resources Shared Services team, will deliver transactional services to employees, Independent Contractors, Line Management and the HR Business Partners. The responsibilities will include, staff appointments and terminations, payroll input, leave administration, long service awards, file management and IC administration

Key Performance Areas:

 

Staff Appointments

·         Receives completed Recruitment pack from Brand/business, checks completeness and follows up on outstanding documentation

·         Inputs new employees and Independent Contractors onto APS, timeously and accurately

·         Forwards relevant documentation to external service providers viz Medical Aid and Retirement Fund Administrators

·         Advises other departments regarding new staff member viz IT

Staff Terminations

·         Receives instruction to terminate, checks supporting documentation and follows up on outstanding documentation

·         Establishes outstanding leave

·         Processes the termination on APS, timeously and accurately

·         Arranges for automated exit interview

·         Informs Medical Aid and Retirement service providers and forwards necessary documentation

·         Monitors Fixed Term Contractor expiry dates and advises HRBP/ Line Management, timeously

·         Processes and issues a Certificate of Service

·         Responds to queries from past employees, trade etc

Leave Administration

·         Captures manual leave forms and updates APS accordingly

·         Advises Payroll regarding Maternity leave commencement

·         Performs leave reconciliations as required

·         Generates leave reports on request

·         Monitors leave balances and escalates problems to Line Manager or HRBP

·         Advises staff regarding leave recording and outstanding balances

·         Responds to leave queries, timeously

Staff Movement

·         Processes promotions, transfers etc on APS, timeously and accurately

·         Follows up with other HR staff to ensure transfers are effected, timeously

·         Ensures all relevant documentation has been provided and follows up if it hasn€™t

 

Payroll

·         Prepares input for monthly payroll

·         Responds to payroll queries timeously from employees as well as ICs

·         Checks monthly Payroll reports, identifies any anomalies and resolves same

·         Processes Long Service Awards including payment thereof and dissemination of certificates

Record Keeping

·         Ensures staff files are maintained and kept up to date

·         Files all necessary documentation, timeously and appropriately

·         Provides up to date information to HRBP or Group HR, as requested, for reporting purposes

 

IC Administration

·         Prepares IC contracts and Addendums, timeously and accurately

·         Ensures ICs are allocated an email address

·         Distributes APS user IDs and passwords to ICs

·         Tracks expiry dates for work permits and ensures contractual compliance

·         Checks invoices against Tracking sheet, identifies anomalies and follows up

 

Education:

Grade 12

Ideally a tertiary qualification in HR

Experience:

·         Computer Literacy €“ MS Office

·         Knowledge of APS Vision system

·         Good English language skills, both written and verbal

·         Knowledge of ADvTech policies & procedures

·         Basic understanding of SA Labour Legislation

·         Experience with Payroll processing

Competencies:

  • Good telephone manner
  • Planning and organizational
  • Ability to work independently, accurately and under pressure
  • Numeracy
  • Administration
  • Interpersonal
  • Time Management including ability to meet deadlines

Customer service

Equity Statement:

EE